Purchase Control’s online purchase management software can be configured to manage a single company’s purchasing or the purchasing of a group of incorporated companies. Through our powerful access control features you can restrict access to the data by user down to the department level of the individual companies. This means each user will only have access to the data they are authorised to see while those that should have access to all the data across the companies will be able to run cross company reports to analyse the overall purchasing and compare the information for the different companies with ease.
Single company setup
For a single company setup of Purchase Control everything is kept very straightforward. The company will have different departments assigned – departments are where budgets are set and managed and you can control access within the system by department. Each department has its set of rules and limits defined by the administrative user.
Coordinating the procurement of multiple companies
In a multi-company setup there are a number of companies with one designated as the primary company. The others inherit the global settings for the system from the primary company but can be configured individually. With a multi-company setup, each of the different companies (though they share the same Purchase Control account) can send out purchase orders with different branding, corporate and billing information (like different company names, logos, billing addresses and terms and conditions)
The purchase approval process can be set so each company’s approval route can incorporate any user in the system. This means for smaller orders the approval can be kept within the individual company’s to manage themselves but if required larger orders for all the different companies could require clearance from an authorised person, the CFO for example. You can set up as many companies as you require in our purchase order software.
Breaking it down
As an example of how this might work: Purchase Control is our main company but we have Purchase Control | Boston Operations or Purchase Control | Miami Operations. The two locations might serve very different functions in the company or be entirely separate legal entities. They have different delivery locations, different members of staff but share the same management team. Each company is separated on the system and then subdivided into departments. The staff in Boston only have access to the purchasing information for the company Boston Operations and can only create requisitions and orders for departments related to this company. The staff in Miami only have access to the purchasing information for the company Miami Operations and can only create requisitions and orders for departments related to this company. However, the management team can access the information for either company and may be included in the approval process for either company.
Contact us today for a demo with an experienced sales representative to see this dynamic and flexible system in action!